About OASYS

OASYS | Open Administration Systems

Financial Management and Control

Specialists in Finance for Retail Hospitality, we offer full financial management and control for your business.

Benefits

Outsourcing your finance department (or part of it) can save you large head office overheads associated with having your own in house team. The benefits of using outsourced accountants go far beyond cost savings.

Industry Expertise and Experience

With years of experience from both a financial and operational perspective we can provide a balanced view to help you make the best decisions. You can learn from other peoples mistakes.

Employment

We have a highly skilled and qualified team who can do the work for you. Why should you have to pay for people to do what we already can? This also means that you don’t have to think twice about your employees wanting to take holidays at inconvenient times of the year. We are continuously putting our staff through training, so you get the benefit of people with the most up to date knowledge, without the cost or hassle.

Office Space

By outsourcing accounts, you are also outsourcing the need to file all of your invoices and receipts. Not to mention the extra desks, computers etc…

Systems

We constantly keep our systems updated with the latest software and security which means that you always get the benefit of the latest technology without having to pay for it or go through the pain of extra training.

Comfort for Investors and lenders

Not only can we provide assurance that your accounts are taken care of by experienced professionals, but we can help you through the process with investors to help you achieve your strategic goals.

Management Reporting

We will provide relevant management reports that will show you exactly what you want to know. We won’t just send you endless reports and charts just for the sake of it. We will examine what is important to you and create the best and most convenient way of getting this information to you. This includes KPI reporting and weekly flash profit statements as well as management accounts, balance sheet, cash flow and any other ad hoc reports you feel would be useful.

Regulations

As experienced finance professionals we will deal with all regulation that is required including any audits and inspections.

Many people including clients and employees owe a lot to the founder of OASys – David Buxton – for getting us to where we are today. Here are his views on where we have come from, and where he sees us going, although if the last 14 years are anything to go by it can all change very quickly.

Background

“more than just book keepers to our clients…”

Many years ago as a newly qualified accountant I believed the general practitioner delivered short on clients’ expectations and moved into the commercial world of accounting. Following more than ten years working for others in senior financial roles in companies operating large holiday parks or managed pubs with over 200 outlets I then, as a founder director, ran a small business operating just ten pubs. Once we had been swallowed up by the big boys I recognised that there were many small operators with growth ambitions but without the appropriate day to day financial support they required to succeed.

 

So in October 2000 I set up Open Administration Systems (trading as OASys) with just three full time staff to provide an accounting service specialising in, but not limited to, pubs, bars and restaurants countrywide. The aim was to become more than just bookkeepers to our clients.

 

Each year the business has grown steadily and now the current team contains over fifty people who are excellent in their field and have the capacity to manage and support the natural growth of our clients businesses.

 

In order to provide the platform for the next stage of growth we appointed three of the team to be Directors, two of whom qualified whilst working with us and the other qualified in practice, all have demonstrated their enthusiasm for the business. We have also made further investments to upgrade our software, network and security systems.

Future

“we have supported many businesses…”

Thirteen years ago I wrote:

 

“There is still a large amount of ‘churn’ taking place in the pub, club, bar and restaurant market and this will continue. Many of the entrepreneurs anticipate a turnaround of a maximum of five years and do not wish to commit to the costs and risks of employment and prefer to buy-in experts in their field.

 

All clients have come from word of mouth and we have not yet searched out our network of business contacts let alone carried out any publicity. We have clients who are backed by wealthy individuals, merchant banks and venture capitalists.

 

We also have good relationships with many of the leading providers of EPOS and data capture systems to the retail hospitality market.”

 

The weird thing is that all of that is still true today and we have supported many businesses through that including a few who have been clients from the very beginning. In 2014 I gave in to pressures from those who, despite a recommendation and the knowledge of our business, are reluctant to engage a business without a web presence and was proud to launch our first website in 2014.

Financial Services

OASYS | Open Administration Systems

Financial Management and Control

Not just another boring bunch of accountants!

We offer a complete bespoke service which will fit in with your needs. Whether you want us to pick up the standard processing which leaves you to concentrate on the fun stuff; or look after the full financial function. We can tailor our service that fits in with the ethos of your company so that we feel part of your family, and not just another boring bunch of accountants!

Standard Service - Financial Control
  • Monthly management accounts
  • Balance Sheet reconciliation and VAT returns
  • Purchase Ledger management
  • Payroll services (via partners)
  • Liaison with auditors and tax advisers
Additional Services - Financial Management
  • Cashflow management
  • Budgets and business plans
  • Quasi Financial Directorship
  • Preparation of statutory accounts
Polaris system on each site
  • Daily sales and cash controls
  • Rota planning and reporting
  • Daily reporting via an Executive Information Suite
  • Weekly reporting of performance inc ‘flash p&ls’
Exchequer accounting system
  • Purchase Ledger
  • Nominal coding structure providing detailed analysis
  • Real time links with Excel to create up to date reporting
  • Flexible reports which can be adapted to meet your needs
We are the client’s own ‘in-house’ team
  • Regular liaison on all day to day matters arising
  • Monthly meeting on results and balances with operators/finance
  • We don’t operate with account managers, so you can talk to the exact person who does the work, and understands the problem.
s4e-logo

S4E – Solutions for Evolution

Solutions for Evolution by OASys does just that. It provides you with the experience and hands on help to grow your bar or restaurant business to where you want it to be.

Management Team

OASYS | Open Administration Systems

Financial Management and Control

We like you to feel that we are part of your team.

One of the ways we do this is to meet up regularly either at our offices in Gloucester or at one of your sites at your convenience. This isn’t necessarily just to give you good or bad news or to look through some boring spreadsheet (we don’t really think they’re boring!) sometimes it’s just to drop in and say hello. But if you can’t do that for any reason, we would like to introduce you to the Management Team here and all the rest who do the hard work…

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David Buxton

Executive Chairman
About David

“Still, after over thirty years, trying hard not to be defined by my profession, or the fact that I went to Bristol Polytechnic.”

tomedwards-web

Tom Edwards

CEO
About Tom

Having spent seven years at Oasys in 2017 Tom left to join a Top 10 Professional Services firm to head up a new outsourcing service line for a regional office.  Three years later Tom returned as CEO to help drive the company forward by combining his prior experience with Oasys and the hospitality industry alongside his recent experience at a large accountancy practice.

Becky-O’Connor-Operations-Manager

Becky O'Connor

Operations Director
About Becky

Becky started her career early while still at school running a sweet shop at weekends before taking a full time position in the admin department at INVISTA, she was quickly promoted to purchase ledger and joined Oasys in 2008. Becky completed her AAT with us and was promoted to Assistant Accountant taking responsibility for some management accounts from start to finish as well. Following that Becky was promoted to be Training Manager responsible for the development of all our team and then further promoted to Operations Manager. In November 2018 Becky was appointed as Operations Director.

Ashley-Herbert-Operations-Manager

Ashley Herbert

Operations Manager
About Ashley

Ashley joined OASys as office support in March 2009 and was given responsibility of his own clients several months after joining. Ashley was promoted to purchase ledger supervisor four years later and was promoted again in 2016 to Operations Manager as part of the new company structure.

Marie-Hitchin-Office-Manager

Marie Hitchin

Office Manager
About Marie

Marie joined the team in August 2018 as our Office Manager. Marie comes from a varied background and has over 15 years of management experience and has previously worked for NatWest, The Post Office, Whitbread and Tesco.

Gianni-Diurno-Senior-Management-Accountant

Gianni Diurno

Senior Management Accountant
About Gianni

Gianni graduated with a degree in Accounting and Financial Management and joined a local haulage company CM Downton where he gained much valuable experience. From there he moved onto Dairy Partners and then onto Oasys in 2015. Starting at Oasys as a Management Accountant Gianni was promoted to Senior Management Accountant in April 2018.

phil-manley-senior-management-accountant

Phil Manley

Senior Management Accountant
About Phil

Phil began working at Oasys in 2015 as an Assistant Accountant whilst studying for CIMA. Once qualified he was promoted to Management Accountant in 2018 before recently been appointed Senior Management Accountant in 2019.

Umar-Arshad-Senior-Management-Accountant

Umar Arshad

Senior Management Accountant
About Umar

Umar started his career in accounts department of Domino’s Pizza, shortly after graduating from university. He has been with Oasys since July 2015 and qualified as an Accountant in 2018. He was appointed as Senior Management Accountant in October 2017.

Claire-Gooch-Purchase-Ledger-Supervisor

Claire Gooch

Purchase Ledger Supervisor
About Claire

Claire is one of our Purchase Ledger Supervisors. She joined the team in January 2012 as a Purchase Ledger Clerk and was promoted in November 2017 to her current position. Claire previously worked for Serco for 7 years. This is her third job since leaving school.

Jane-Alabaster-Purchase-Ledger-Supervisor

Jane Alabaster

Purchase Ledger Supervisor
About Jane

Jane previously worked at Carlson Wagonlit and joined Oasys as a Purchase Ledger Clerk in November 2016, she was promoted to Purchase Ledger Supervisor in June 2018.

Partners & Clients

OASYS | Open Administration Systems

Financial Management and Control

We are proud of the relationship we have with our partners and clients. It is thanks to them that we are here today. Having started the company in 2000, all of our business came through recommendations and word of mouth up until the launch of our website in 2014.

Partners

Clients

Contact

Open Administration Systems Ltd

Ampney House, Falcon Close, Quedgeley, Gloucestershire, GL2 4LS
Telephone 01452 888450
General Enquiries info@oasys.uk.net
New Business Enquiries business@oasys.uk.net

Directions

From M5 J12

  • Follow signposts to Gloucester from the Motorway exit
  • At the roundabout (Macdonalds/Esso Garage) take the A38 to Gloucester
  • 500 metres later take the slip road signposted Quedgeley onto B4088
  • Go straight across the first roundabout
  • Take the third exit at the next (Tesco) roundabout (following the main road)
  • On the right is a Shell garage and Indian Memories restaurant
  • Turn left at the traffic lights.
  • Turn left at the mini roundabout into Falcon Close
  • Turn left after the Busy Bees Nursery
  • Turn right at the tiny roundabout and Ampney House is the last building on the right
  • We are on the Ground Floor
  • Welcome!

From M5 J11a

If you are coming along the A417 from the M4 and you are coming down Crickley Hill from the Air Balloon then…

EITHER join the M5 towards Bristol, leave at J12 and follow instructions from J22

  • OR go under the Motorway
  • Go straight across Zoons Court roundabout
  • Take the second exit at the next roundabout (following A38 south)
  • Go straight at the next roundabout and the traffic lights
  • Go straight at the next three roundabout and the traffic lights after the school
  • Approaching the car dealers on your left, keep to the middle of the lane
  • At the lights, get in the ‘outside’ lane of those going straight ahead
  • Cross the lights and stay in the right hand lane, up the slope and round the corner
  • Take the right hand filter and turn right at the next traffic lights
  • Turn left at the mini roundabout into Falcon Close
  • Turn left after the Busy Bees Nursery
  • Turn right at the tiny roundabout and Ampney House is the last building on the right
  • We are on the Ground Floor
  • Welcome!